商务英语书信写作的目的在于索取信息或传递信息、处理商务交流中有关事宜以及联络与沟通感情。因此在商业活动中，了解清楚商务英语书信写作注意事项是非常有必要的，一起来看看吧!
商务英语书信写作注意事项
1、切忌主客不分或模糊。例子： Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment. 应改为 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (是We 来decide, 不是report.)
2、句子不要零碎。例子： He decided not to audit the last ten contracts, because of our previous objections about compliance. 应该连在一起。
3、对称的结构比较容易让人理解。例子： The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 应改为: The owner questioned the occupant's lease intentions and ink alterations of the contract.
4、 单复数不要搞乱，不然会好刺眼，看着不舒服。例如： An authorized person must show that they have security clearance.
5、 动词主词要呼应。 想想这两个分别： 1)his is one of the public-relations functions that are under budgeted. 2)This is one of the public-relations functions, which are under budgeted.
6、 时态和语气不要转变太多。看商务英语已经是苦事，不要浪费人家的精力啊。
7、标点要准确。例如: He did not make repairs, however, he continued to monitor the equipment. 改为: He did not make repairs; however, he continued to monitor the equipment.
8、选词要正确，像affect和effect，operative和operational等等就要弄清楚才好用啦。
商务英语书信写作的原则
完整：商务函电应完整表达所要表达内容和意思，何人、何时、何地、何事、何种原因、何种方式等。
正确：表达的用词用语及标点符号应正确无误，因为商务函电的内容大多涉及商业交往中双方的权利、义务以及利害关系，如果出错势必会造成不必要的麻烦。
清楚：所有的词句都应能够非常清晰明确地表现真实的意图，避免双重意义的表示或者模棱两可。用简单普通的词句来直截了当地告诉对方。
简洁：在无损于礼貌的前提下，用尽可能少的文字清楚表达真实的意思。
清楚和简洁经常相辅相成，摒弃函电中的陈词滥调和俗套，可以使交流变得更加容易和方便。而一事一段则会使函电清楚易读和富有吸引力。
具体：内容当然要具体而且明确，尤其是要求对方答复或者对之后的交往产生影响的函电。
礼貌：文字表达的语气上应表现出一个人的职业修养，客气而且得体。重要的礼貌是及时回复对方，感人的礼貌是从不怀疑甚至计较对方的坦诚。商务交往中肯定会发生意见分歧，但礼貌和沟通可能化解分歧而不影响双方的良好关系。
体谅：为对方着想，这也是拟定商务函电时一直强调的原则：站在对方立场。在起草商务函电时，始终应该以对方的观点来看问题，根据对方的思维方式来表达自己的意思，只有这样，与对方的沟通才会有成效。
商务英语书信写作格式
1、称呼语
Dear Father, Dear Mom,
Dear Uncle, Dear Tina,
Dear Mrs. Smith, Dear Sir,
2、客套语
Best wishes to you.祝你/您安好!
With best wishes.谨祝安好!
With kind regards.谨致问候!
Please give my best regards to your family.请代向家庭问好! All good wishes.万事如意!
All the best.祝一切安好!
Remember me to your family.代我向你/您家庭问好! Hoping to hear from you soon.盼复!
Thank you for your help.感谢帮助!
3、结束语
事务信件中常用的结束语有： Truly yours, Yours truly, Respectfully yours, Yours respectfully, Faithfully yours, Yours faithfully, Sincerely yours, Yours sincerely.
社交信件中常用的结束语有： Sincerely yours, Yours sincerely, Affectionately yours, Yours affectionately, Obediently yours, Yours obediently, Intimately yours, Fondly yours, Yours devoted friend, Yours, Ever yours, As ever, Lovingly yours, Lovingly.
